Conference Policies

Policy on Respectful Dialogue

PPS 2025 is committed to a positive conference environment dedicated to excellence, equity and mutual respect. We welcome a wide diversity of participants from industry, government and academia. We encourage all attendees to keep dialogue courteous and criticism constructive. We encourage a lively and respectful debate of ideas. However, personal criticisms will not be tolerated. 

Policy on Social Media Use

PPS 2025 encourages the use of social media before, during and after the conference and we invite you to blog, tweet, or Instagram your experience of the conference. 

We ask that you adhere to the following guidelines for social media use:

  • Refrain from sharing information when a speaker specifically requests that information NOT be shared;
  • Refrain from taking photographs when a presenter requests that their work not be photographed;
  • Be respectful of presenters and try to limit social media use during presentations;
  • Use the hashtag #PPS 2025 to discuss the conference on social media;
  • Communicate your thoughts and ideas about the conference in a respectful manner, keeping any criticism constructive; and do not engage in rudeness.

Refund Policy

Refunds of registration fees will be made in extenuating circumstances (illness, bereavement, etc.) at the discretion of the conference planning committee. The deadline for requesting a refund of registration fees are:

  • By June 30, 2025 – full refund of registration fees, minus administrative fee.
  • Between July 1, 2025 and July 31, 2025 – partial refund for 50% of registration fees, minus administrative fee.
  • August 1, 2025 and later – no refund. Requests for refund consideration submitted after this date will be dealt with on a case-by-case basis. 

Policy on Abstract Submission

Participants may submit up to TWO abstracts through our abstract submission page. Please note that each registrant may be selected for only one oral presentation and/or only one poster presentation.

The Technical Committee will select submissions for oral or poster presentations. In some cases, one oral and one poster presentation may be approved. Submissions will be reviewed by the Technical Co-Chairs Committee and participants will be informed of the outcome of their submission in due course of time.